Receipts and purchase invoices into Merit Aktiva, without retyping.
Invoice Scan reads expense documents the way an Estonian accountant would: vendor, registry code, KMKR number, VAT by rate and line items. Review once, then send the purchase invoice to Merit Aktiva or SimplBooks.
No card needed to start. From €9.99 per pack, credits never expire.
- Vendor
- Paberipood OÜ
- Registry code
- 16123450
- KMKR number
- EE102345678
- Document date
- 12.04.2026
- Copy paper A4, 5 packs24%€40.00
- Accounting handbook9%€20.00
| % | Net | VAT |
|---|---|---|
| 24% | €40.00 | €9.60 |
| 9% | €20.00 | €1.80 |
| Total | €60.00 | €11.40 |
Works with the software your clients already use
- Merit AktivaPurchase invoices, vendors, items, reverse charge
- SimplBooksPurchase invoices and vendors
- JPG · PNG · PDFPhone photos, multi-page PDFs and forwarded emails
How it works
From a crumpled receipt to a booked purchase invoice
Three steps. No templates to configure, no manual data entry.
- 1
Snap or upload
Take a photo with your phone, drop in PDFs including multi-page invoices, or forward receipts to the company's own email address. Every document lands in the right client company.
- 2
AI reads and checks
Vendor, registry code, KMKR, dates, totals, VAT by rate and line items are extracted and validated against Estonian rules.
- 3
Sync to Merit Aktiva
Send with one click or let auto-sync do it. The vendor is matched or created and items are mapped to your Merit setup.
Features
Everything a bookkeeper needs from a scanning tool
Designed around the way Estonian expense documents actually look and how they are booked.
Complete extraction
Vendor name, registry code, KMKR number, invoice number, document and due dates, totals and line items.
VAT split by rate
Amounts are broken down by 24%, 22%, 13%, 9% and 0% rates, so mixed-rate receipts are booked correctly.
EU reverse charge detection
Invoices from EU vendors without Estonian VAT are recognised and sent to Merit Aktiva with reverse-charge VAT.
Merit Aktiva sync
Purchase invoices are created in Merit, vendors are matched or added, and items and categories follow your mapping.
One click or automatic
Review documents before sending, or turn on auto-sync for documents that pass every check.
Review queue
Documents with low confidence or failed checks are flagged, so you only look at what needs attention.
Estonian specifics
Checks that catch mistakes before they reach the ledger
Generic OCR tools stop at reading text. Invoice Scan also checks that the numbers make sense for an Estonian purchase invoice.
Registry code checksum
The 8-digit registrikood is validated with its control digit.
KMKR number format
VAT numbers are checked for a valid EE or EU format.
VAT math consistency
Net, VAT and total must add up, per rate and overall.
Duplicate detection
The same file uploaded again to the same company is not charged and opens the existing document. Same seller, invoice number and amount is flagged as a possible duplicate.
Low confidence flagged
Unclear photos and uncertain fields are sent to review instead of straight to Merit.
- Registry code 16123450Passed
- KMKR EE102345678Passed
- 60.00 + 11.40 = 71.40Passed
- Not a duplicatePassed
- Due date unreadableNeeds review
Pricing
Prepaid credits. 1 credit = 1 document.
Per-document scanning commonly costs €0.15–0.40 elsewhere. Invoice Scan costs a fraction of that, and credits never expire.
Failed scans and re-uploads of the same file are not charged. Prices exclude VAT.
FAQ
Questions accountants ask
Does it work with Merit Aktiva?
Yes. Connect Merit Aktiva with your API credentials and Invoice Scan creates purchase invoices there, matches or creates vendors, maps items and categories and applies reverse-charge VAT where needed.
What about SimplBooks?
SimplBooks is supported too. Each client organization can use either Merit Aktiva or SimplBooks.
What does one credit cover?
One credit processes one document, including multi-page PDFs. Failed scans are not charged, and uploading the same file again to the same company opens the existing document instead of using a credit. Documents with the same seller, invoice number and amount are flagged as possible duplicates.
Do credits expire, and who pays for a scan?
Credits never expire. You buy them for your own wallet, and every document scanned in a client company is paid from the wallet of that company's billing owner, by default the person who created it. So your whole team scans from one wallet.
How do I pay?
With an Estonian bank link or a card through Maksekeskus (MakeCommerce). Prices are shown without VAT.
Can I manage several clients?
Yes. Create a separate company for each client, invite team members and switch between companies at any time. Each company also gets its own email address: forward receipts there or take a photo with your phone, and the documents land in the right place.
What happens when the AI is unsure?
Documents with low confidence or failed checks, such as an invalid registry code or VAT that does not add up, are flagged for review instead of being synced automatically.
Where is my data stored?
Your data is stored in the EU.
Stop retyping receipts into Merit Aktiva
Create an account, upload your first documents and see the result in minutes. 50 free credits are added when you sign up.